Description


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PS is the POINT OF SALE, or CASH REGISTER, module of The


StoreMaster System. PS provides an array of powerful and


flexible Point of Sale functions unmatched by any other


software for sales register functions and data collection.





PS is included in the base-level StoreMaster package, which


also includes the SM (System Manager) and SR (Sales Reports)


Modules.





The following describes the functionality of the PS Module.








Requirements


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Use of the PS Module requires the System Manager module and


the Sales Reports Module as a minimum.





Computer requirements are minimal, and any PC capable of


running DOS 3.21 or higher or Windows 3.1 or higher will


serve satisfactorily. At least a 40- to 80-megabyte hard


disk is recommended. (Does this give you any ideas about


how long this software's been around?)





The software supports the following equipment. Only items


marked with * are required.








 color or monochrome monitor *


 standard and/or POS keyboard *


 one or more cash drawers


 receipt, report, and/or invoice printers


 one or more barcode scanners


 electronic scale


 customer display


 NetBios, IPX, or Netbeui Local Area Network







Functional Features


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The following is a list of functional features which can be


selected in the Point of Sale program.





SALE           - ENTER STANDARD SALES & RETURNS


PAYIN          - ENTER AMOUNT, MEDIA TYPE, AND REASON FOR A PAYIN


PAYOUT         - ENTER AMOUNT, MEDIA TYPE, AND REASON FOR A PAYOUT


REFUND         - ENTER AMOUNT, MEDIA TYPE, AND REASON FOR A REFUND


LAYAWAY        - PROCESS EXISTING LAYAWAY: PAYMENT, ADD, DELETE, CANCEL


CUST PMT       - RECEIVED ON ACCOUNT FOR CUSTOMERS


VOID           - REVERSE ENTRIES ON ANY PREVIOUS TICKET, BY TICKET NUMBER


RECALL OPEN    - BRING OPEN TICKET (WORK OREDER, QUOTE) BACK TO SALE SCREEN


RECEIVING      - ENTER QUANTITIES RECEIVED ON SHIPMENTS


STATUS         - DISPLAY/PRINT STATUS SUMMARIES


TEMP EXIT      - TEMPORARY EXIT FROM REGISTER (NOT CLOSED)


CLOSE DAY      - CLOSE REGISTER, PRINT CLOSING REPORTS


CLOSE SHIFT    - CLOSE REGISTER, PRINT SHIFT CLOSE REPORTS


RECALL CHANGE  - SHOW PREVIOUS PAYMENT/CHANGE SCREEN


SPECIAL ORDER  - ENTER ITEMS FOR A NEW SPECIAL ORDER


PICKUP SPECIAL - MAKE PAYMENT AND PICKUP SPECIAL ORDER


REPRINT TICKET - REPRINT A PREVIOUS TICKET


REVIEW BOOK    - REVIEW BOOK CREDIT GIVEN, PAYMENTS, ITEMS BOUGHT


CASH A CHECK   - ENTER AMOUNT OF CHECK, PAY IN THE CHECK, PAY OUT CASH


NO SALE        - OPEN DRAWER ASSIGNED TO CASHIER


LOCK CASHIER   - KEEP CURRENT OR NEXT CASHIER (TOGGLE ON/OFF)


RAIN CHECK     - PRINT A RAINCHECK FOR CUSTOMER


ENTER TAX      - ENTER NEW TAX RATE


ROLL DISCOUNT  - SELECT NEXT DISCOUNT RATE


ENTER DISCOUNT - ENTER THE PERCENTAGE AMOUNT OF DISCOUNT


EDIT CUSTOMER  - ENTER OR CHANGE CUSTOMER DATA


CLOCK IN       - ENTER EMPLOYEE ID NUMBER AND CLOCK IN


CLOCK OUT      - ENTER EMPLOYEE IS NUMBER AND CLOCK OUT


SUB-TOTAL      - CALCULATE TICKET SUB-TOTAL


CUST HIST      - VIEW CUSTOMER PURCHASE HISTORY


CUST NOTE      - VIEW/PRINT/UPDATE CUSTOMER NOTES


CHANGE PRINTER - CHANGE PRINT DEVICE, TURN PRINTER OFF, PRINT TO DATA FILE


PAPER          - NEW PAPER, OR ADJUST PAPER, IN PRINTER


SELECT PRINTER - SELECT PRINTER ON/OFF/ASK


PAPER EJECT    - ROLL OUT PAPER (LENGTH DEFINED BY MGR OPTION)


ENTER MESSAGE  - ENTER NEW MESSAGE-OF-THE-DAY


MESSAGE ON     - ADD MESSAGE-OF-THE-DAY TO TICKETS (TOGGLE ON/OFF)


PRINT MESSAGE  - PRINT MESSAGE-OF-THE-DAY IMMEDIATELY


SHIPPING LABEL - PRINT A SHIPPING LABEL FOR THE CURRENT CUSTOMER


INVENTORY LOOK - LOOK AT AN INVENTORY ITEM


SCREEN SAVE    - ACTIVATE SCREEN BLANKING


POPUP MENUS    - TOGGLE CASHIER/CUSTOMER/ITEM/END TICKET MENU ON/OFF


ENDORSE        - ENDORSE A CHECK


FRANK          - FRANK A GIFT CERTIFICATE


REP'T LIQ. TAG - REPRINT LIQUOR TAX TAGS LIST


MANAGER        - UPDATE SETUP OPTIONS


MANAGER        - UPDATE INVENTORY


MANAGER        - REVIEW TRANSACTION LOG


MANAGER        - UPDATE CUSTOMER SPECIAL CREDIT


MANAGER        - RUNNING SALES BY DEPARTMENT


MANAGER        - EMPLOYEE TIMECLOCK


MANAGER        - NOTES FOR CUSTOMER


RENT           - ADD RENTALS TO TICKET


RETURN         - RETURN ITEMS TO RENTAL STOCK


EXCHANGE       - RETURN AN ITEM AND REFUND CHARGE (SAME DAY ONLY)


MANAGER        - RENTAL MANAGEMENT FUNCTIONS


FEES           - ADD FEES TO TICKET


LOOKUP         - LOOK UP A RENTAL ITEM


PRINT          - (RE)PRINT RENTAL AGREEMENT










Transaction Logging


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All transactions are logged into either or both of a "local"


Log and a "store" Log. The local Log is actually on the hard


disk drive on which the Point of Sale is running (normally


the computer's C: drive, but may be a network drive). For


added security, a second Log, the store Log, may also be


updated with eacj transaction. The store Log is normally on


a LAN (Local Area Network) hard disk drive and is updated by


all PS Sales Registers on the network.





Transaction Logs contain the store and register codes, along


with the date and time, and the associated data of each


transaction. Logs are maintained in monthly files,


identified as LOGmmmyy.DBF, so that the Log for March 1998


was LOGMAR98.DBF, for example.





Additional documentation on the Logs, along with sample


source code, is available for users who wish to create


special reports or otherwise manipulate the data.








Security


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Password and Security levels determine which personnel can


access various functions. A programmable keyboard with


multi-position switch can be used to provide the identical


security functionality as in a traditional hardware cash


register, if desired.





Cashier Accountability


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All transactions are logged, with store, register, cash


till, cashier, sales person, customer, date, and time


Tracking reports for sales, returns, voids, no sales,


payins, payouts, refunds, et cetera. Use of passwords


ensures that the cashier is logged on correctly.





Barcode Scanning


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Scanning capability is built in. SCR Corporation offers a


complete line of high-quality, name-brand bar code scanning


equipment, or you can add your own.








Both ITEM and BAR code for each inventory item


Unlimited "Alternate" ITEM codes and bar codes


for any inventory item


System can print bar code item labels, shelf tags and


counter/book sheets for non-coded items, alphabetic or


numeric (requires barcode printer or use of a barcode font


and word processor)







Inventory Data


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Unlimited Inventory items - number of items in your


inventory is limited only by disk space. Some users have


over 100,000 line items in inventory!





15-character item code and bar code, 20 to 65-character


description


Direct sale by entering or scanning item code, barcode,


or any "alternate" code you care to create


Lookup from a "pick-list" with indexes on item, barcode,


description, department, vendor, vendor's part number


Partial item code matching more than one item pops up a "pick-list"


Multiple price levels (three standard, up to nine on


request) with over-ride and discount


Multiple sales tax rates


Canadian GST supported


Departmental "miscellaneous" items


Serial Number support tracks date sold, store sold,


customer, price


Kits consisting of multiple items


Multi-unit discounts (mix & match)


Linked items automatically added to ticket


On-screen display of onhand, last sale


Cleared personnel can view full-screen display of all


inventory data, with or without edit capability


Real-time onhand update


Promotional messages - customer buys paint, message on


screen tells cashier to offer the customer brushes, thinner







Customer Data


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Unlimited Customer Accounts - number of customer accounts is


limited only by disk space. Some users have over 25,000


customers!








Lookup by account code, name, phone number, city, zip


code


Add or edit customers' data at register; add notes


anytime


Mailing and shipping addresses


Maintain credit card number for easy sale entry


Multi-level discounting (different discount rates on


different classes of items)


Special prices for any item for any Customer


Set and review credit limits


Non-taxable customers automatically remove sales tax from


ticket


Bad check lockout, management alert


House charges, regular credits, three special credits


Real-time account balance (setup option)


Receive on Account payments at register


Complete Accounts Receivable, statements, invoices


Activity tracking


Mailing labels, form letters







Receipts and Invoices


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Up to 3 printers per register


40-, and 80-column receipts can be printed on standard


printers, roll printers, slip printers; house account


customer invoices can be printed automatically on the same


printer or on a separate printer


Standard blank-paper rolls or pages have up to 25 lines of


pre-defined text


Custom Invoice Forms: Virtually any invoice form you can


purchase or dream up can be used, either for standard


receipts or for customer invoices


Reprint Receipts: any ticket from the current month can be


reprinted and sent to any printer; reprinted tickets are


clearly labeled "DUPLICATE RECEIPT" in large letters.







Open Tickets, Quotes, Shop Work Orders


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any ticket can be left "open" and a receipt printed if


desired; open tickets can be suspended indefinitely;


when recalled, items can be added, changed, or deleted, and


it can be left open again or deleted;


open tickets can be used for quotes, shop orders, or in any


situation where a customer wants to continue shopping or go


get a checkbook.







Layaways & Special Orders


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At the end of a sale, any ticket can be made a Layaway


Any item can be Special Ordered


The suggested/required down payment is calculated, and cashiers can


override the amount (provided that sales tax is covered)


Existing layaways can be recalled for payment, additions and


deletions.


Items can be "sold" from the layaway individually if desired


Reports track down payment, status























 






 


 


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