Description
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IC is a module of The StoreMaster System, providing enhanced
file maintenance of the Inventory Data Base, including
Inventory Data, Alternate Lookups, Serial Numbers, Special
Pricing, Promotional Messages, Markups, Kits, and
Promotional Pricing, plus Physical Inventory, Suggested
Reorders, and User-defined Edit and Browse Screens.

The following describes the functionality of the IC Module.


Requirements
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Use of the IC Module requires the System Manager module.

File Maintenance
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The File Maintenance function provides access to add,
delete, and change files associated with Inventory Control
in The StoreMaster System.

One of the more powerful features of IC is the ability of
you, the user, to define your own customized EDIT and BROWSE
data screens. An EDIT screen is one in which all data
presented is for a single inventory item; a BROWSE screen is
one in which a tabular listing is shown, with data for each
item on a single line. Using these, you can arrange for
editing or data inspection in a variety of ways, to suit
your own uses.

Inventory Data File
Put in order and find
items by
Item Code (SKU)
Barcode
Description
Class + Item 
Class + Supplier + Item
Supplier
Supplier Part Number
Stock Location
Full Screen or Browse Screen
Standard and User-defined screens
Items can be added to or deleted from inventory; editing
features for inventory are extremely flexible, providing for
user-defined lists of fields to be edited as well as
filtering for specific groups of items 
Price changes can be calculated automatically with pre-
programmed markup and full retail rounding
Barcode information can be used for item selection, and
barcodes can be edited individually
Multiple (3 or more) levels of price breaks
Special Pricing by Individual Customers
Case and Unit Pricing

Alternate Item Lookup Data File

Add unlimited number of alternate lookup codes for
any item; this lets you add any additional barcodes
and/or SKU numbers to use for lookup and selling
Example: suppose you have a number of items that
you want to group together enter a single item in
inventory for miscellaneous items that happen to be
barcoded - for example, soft drinks; enter the
Inventory item SOFT DRINK, then  scan all the barcodes
into the Alternate Item file; then when you sell any
can, the item comes up as SOFT DRINK. 

Inventory Adjustment Data File

Change onhand quantity of any item
Maintains audit trail
Use for small-unit Physcial Inventory corrections

Kit Inventory Data File

Kit items are defined by listing items and quantities
of each item that make up the kit
Kits can be sold at register by entering or scanning
the kit number
Regular kits are "built" or "disassembled" and the
items making up the kit are automatically removed from
or returned to inventory
Regular kits have a separate price linked to the kit
item itself
Exploding kits simply enter all of the listed items
onto the sales ticket when selected at the register

Price Markup Definition FIle

Up to 99 Markup Groups provide for list prices to be
calculated and updated
Changing markup in a Group allow you to quickly change
prices
Each markup can be as simple as a straight percentage
or as complex as percentage with retail rounding (make it
end in, say, .79), and add $ after rounding
Review effects of markup calculations, with or without
changing prices
Auto-recalculate all prices


Promotional Messages Data File

"You want some fries with that?"
Any item can be flagged to have a "promotional message"
Add, delete, or edit message text
When item is sold, the message is displayed with
instructions for the cashier to read it to the customer

Serialized Inventory Data File

Maintains a list of serial numbers and customers who
purchased each one
For items flagged as being serialized, a separate data
file maintains serial numbers
File maintenance functions include adding, deleting and
editing serial numbers
Lists can be printed or displayed of:
          all items requiring serial numbers;
          all serial numbers on file;
          serialized items sold, with customer, date, and
          price, plus number of days since sale;
          serial numbers sold to particular customer

Special Customer Prices

Any customer can have special prices for any item
When that customer buys an item, his special price is
calculated automatically in the sales ticket

Promotional Pricing Data File

We're having a SALE!!!
Promotional prices allows you to input price and
cost specials, along with the date and time of both
beginning and ending; the data is automatically fed
into the inventory file at the times the special price
and cost change
An add-on source code program is available which
allows data file to be received from distributors with
special pricing and costing information to be auto-
matically included in the special price data file


Physical Inventory
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This set of functions provides you with the capability to
take Physical Inventory either on count sheets by hand, or
with a HAND HELD TERMINAL (with or without a barcode
scanner), enter counts - or download them from the HHT,
print exception reports, over-short reports with calculated
costs, and update inventory onhand figures to reflect actual
counts.

Start New Count
        Re-set all counts to zero for new entries
Print Blank Count Sheets
        Print from 1 to 5 sets of counting sheets, in desired
        order (typically by shelf location), for any
        starting/ending page)
Manual Entry of Counts
        Enter counts for any set, any page
Scanned Entry of Counts
        Read data directly from HAND HELD TERMINAL,
        or from any ASCII data file imported from
        other portable scanner equipment
Review/Edit Counts
        Look at all 5 sets simultaneously, with
        edit capability
Print Current Counts
        Similar to review/edit, but prints report showing
        actual counts
Print Not-counted Items
        Prints list of items that have no counts entered
Print Exceptions Report
        Prints report showing shrinkage/growth between
        computer's onhand and entered counts
Update Inventory from Counts
        Replace onhand in inventory with count values,
        adjusted for difference in onhand between date
        counted and intervening sales


Reports
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Sales Reports
        Items sold, in various groupings, are listed in the
        SALES REPORTS (SR) MODULE
Suggested Reorders
        by item or supplier
        based on current onhand and lead time
        projected onhand by delivery date
        minimum stocking
        standard order quantity
Inventory Lists
        by Class
        by Supplier
        Inventory Value at Cost
        Inventory Value at Retail
        Low Stock
User-Defined Reports
        You can define your own reports and lists with
        the built-in Report Writer



Utilities
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Edit Full Screen
        edit existing user-defined screens, or add new
        ones of your own; this allows you to define the
        entire screen layout, including any text,
        explanations, editable fields and display-only
        fields
Edit Browse Screen
        edit existing user-defined browse screens, or
        add new ones of your own; this allows you to
        define single-line displays showing up to 16
        items per screen, determining what fields to
        display in which columns, and which columns'
        contents can be edited
Purge Inventory
        when items are deleted, they are not actually
        removed from data files, but are marked for
        deletion; this function removes deleted items
        from Inventory Data File permanently
Copy to ASCII File
        allows you to copy any data fields for selected
        items to an ASCII data file for input to other
        software
Set Access
        user is selected, and each function in this
        module can be set to allow or deny access; for
        example, you may wish to allow a particular
        person to print reports, but not to be able
        to access any other function

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